Vendor Groups

In situations where Vendors share the same remittance information, Vendor Groups can be used to pay multiple invoices on one check. When performing a check run in Deacom the system will check to see if Vendors are assigned to a Vendor Group. If so, the system will group the invoices belonging to the same Vendor Group and pay the associated invoices on the same check. In addition, the "Vendor Group" field appears both on the Vendors and Check Run pre-filters to assist with analysis and sorting.

System Navigation

• Purchasing > Maintenance > Vendor Groups

Edit Vendor Group form

Opened via the "New" or "Modify" buttons on the Vendor Groups form.

General tab

• Name: Name of the Vendor Group, which must be unique.
• Remit To Name: The entity that should be addressed.
• Remit To Street 1-3: Street information, up to three lines, for remittance address.
• Remit To City, State, Zip: City, State, and Zipcode for remittance address.
• Remit To Country: Country for remittance address.
• Remit To Country Code: Country code for remittance address.
• Remit To Phone: Phone number for remittance address.
• Remit To Fax: Fax number for remittance address.
• Remit To Email: Email for remittance address.
• Bank Account: Optional. The Bank Account associated with this Vendor Group.
• Active: If checked, this record is active. Only active records may be used in the system.

User Fields tab

Deacom allows the creation of user-defined fields that, once created are available in various master data records, such as Items, Vendors, Ship-To-Companies and many others. These fields allow companies to enter and store information outside of the fields provided in the system. User fields can also be used in connection with User Calculations and are available for printing on the majority of Part Forms and Report Layouts throughout the system.